Remote Executive Assistant

by Chris Durst Apr. 23, 2024

As we write, this job listing is online and applications appear to be open. But jobs can fill at any time, so apply or share quickly if you’re interested! Sorry, but we have no role in the HR processes of other companies. If you encounter difficulties in the application process please contact them directly. Good luck in your hunt, and may you be working from home soon!

Superhuman, an email-focused software company, has posted a Remote Executive Assistant role to their careers page.

Before I dive in, please remember how important it is to match your qualifications to the job. If you want to shorten your job search, be sure to read the job description thoroughly and apply only if you feel you hit all the high points in the listing. While it may be tempting to “force a fit” on the application, the hiring company here has included a highly detailed job description for a reason. Please read it carefully before you decide whether to apply, as this will undoubtedly play a pivotal role in their decision-making process.

In this role, you would be supporting the President and Chief Technology Officer (CTO) and much of your focus is going to be on helping them optimize their productivity. You’ll accomplish this through calendar management with a focus on priorities, among other methods.

The pay range for this position is $100,000-$120,000 annually, and the company offers a broad benefits package.

Additionally, Superhuman has an employee-friendly array of other benefits including:

$3000 per year towards your professional development.
Free access to Calm and Taskhuman.
Allyship education program to help build your best self.
Custom MacBook Pro.
$1000 budget for workstation setup.
$60/week for your lunches, groceries, or whatever nutrition you need to stay fueled up!
Flexible spending accounts for commuter costs, dependent care, and healthcare expenses.

Hiring in the United States, no state hiring exclusions are noted. Applicants must work PST hours!

Here’s an excerpt from the Superhuman job posting:

**This job will require candidates to work in PST business hours**

As an Executive Ops Partner (Executive Assistant), you’ll enable and unlock focus and productivity for our President and CTO.

ROLE

Unlock focus and productivity for our President and CTO by managing their daily, weekly, and quarterly calendar, including:
Understanding their priorities and ensuring their calendars reflect them;
Driving the efficacy of meetings includes ensuring the right audience and pre-work; every meeting is tied to an outcome in writing.
Proactively identifying opportunities to drive greater efficiency and accuracy.
Partner with our Engineering, Product, and Design (EPD) Leadership Team to drive our EPD Operating Cadence, including:
Ensuring Operating Cadence is effectively calendared and rhythm is well-thought through to align with our Company Operating Cadence in partnership with our Head of Ops;
Helping prep and drive EPD-specific culture rituals such as Monthly All Hands, Friday Wins, Hack Days, and Launch celebrations;
Helping plan planning week with our EPD Heads and our Head of Operations.
Partner across our Operations Team to create excellent and delightful in-person and virtual experiences, including:
Work closely with our Recruiting Teams to ensure candidates can meet with our President and CTO quickly;
Work closely with our People Team to ensure delightful experiences for employee milestones such as Anniversaries, Birthdays, and Promotions;
Work collaboratively with the rest of the Exec Ops Team to help drive Board Meetings, Company All Hands, and Celebrations.

SOUND LIKE YOU?

Experience:

4+ years of experience supporting increasingly senior executives; and
You have supported 2-3 Executives in fast-paced environments;
You have worked on remote-first and hybrid teams scaling from ~100 employees to ~300 employees;
You are tech savvy always looking for the best tool for the job, and learn new tools quickly. We use Superhuman for Email, Google Calendar + Akiflow for Calendaring, Slack for Chat, and Notion as our wiki.
You have serious Calendar Management chops including deep experience, interest, and willingness to play Calendar tetris 😀
You are great at prioritizing and comfortable making decisions including prioritizing leaders’ time and making judgement calls and decisions based on rapidly shifting priorities.
You uphold Start-to-Finish ownership including acting with 100% responsibility for your outcomes as well as the outcomes of the company.
You Bias towards action including taking rapid and decisive steps forward, even in the face of uncertainty, recognizing action is the catalyst for progress and growth.
You are a great async communicator — communicating effectively across various mediums (especially slack, notion, and email), producing and consuming detailed written materials as needed without sacrificing speed, and responding quickly and thoughtfully to unblock others and speed things up.
You don’t just keep the trains running — you make them run better and faster including strong organizational and problem-solving skills with a strong attention to detail.
You care deeply and challenge directly including giving and receiving candid feedback and pushing back when necessary regardless of level.

SALARY INFO

The Executive Ops Partner role spans two internal levels and a wide breadth of experience at Superhuman. Our compensation band reflects the potentially broad range of candidates and experience levels that we are open to hiring for this role.

Our starting salaries for this role range from $100,000-120,000. The salary range does not reflect total compensation, which includes base salary, benefits, and company stock options.

BENEFITS

Taking Care of Your Future

Medical, dental, and vision insurance: 100% coverage for you, and 75% coverage for all your dependents.
Voluntary insurance: short-term disability, long-term disability, and life insurance.
401(k) plan (we match 75 cents per dollar, up to 4% of your salary).
Free access to Northstar, a financial wellness platform that provides financial advisors + personal finance tools.

Generous Time Off

Enjoy our generous and flexible Paid Time Off (PTO) policy, with our amazing team members taking an average of 20 days per year.
13 additional company holidays, plus your own Care Days, Flexible Holidays, and a company-wide Winter Break.
Generous parental, caregiver, healthcare, and compassionate leave policies.

Investing in Your Growth

$3000 per year towards your professional development.
Free access to Calm and Taskhuman.
Allyship education program to help build your best self.

Setting You Up For Success

Custom MacBook Pro.
$1000 budget for workstation setup.
$60/week for your lunches, groceries, or whatever nutrition you need to stay fueled up!
Flexible spending accounts for commuter costs, dependent care, and healthcare expenses.

At Superhuman, we value diversity. We are an equal opportunity employer: we do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

HOW TO APPLY

(Friendly reminder, Rat Race Rebellion doesn’t play a role in the applications or hiring processes for jobs we’ve posted to our site. We’re a job board and blog.)

CLICK HERE for full details and to apply. For more jobs like this, check our Newest Jobs & Gigs page. To be the first to hear about jobs like these, join our free Telegram channel. Good luck as you make your work from home plans a reality!